This week’s question comes from Mary in Los Angeles, CA via Facebook.

Dear Sara,

We are planning a Black Tie Gala Dinner as a fundraiser for my program. Here’s a question: Are name badges usually made for the guests? If not, what name tags can be made for “Gala” guests? We aren’t sure we want to use a badge that clips to your tuxedo or cocktail dress. Any advice?

Mary

USC Lusk Center for Real Estate, Los Angeles, CA

Dear Mary,

This is a great question, as it’s something every non-profit struggles to answer. It has literally come up at nearly non-profit event I have planned.  We want guests to connect and build community at our events, but what guest wants to figure out where to clip or stick a name tag to a strapless dress?

I would offer printed escort cards with their names and table numbers that they pick up at cocktail hour. Not only will it help them remember where they are sitting {bonus points if the back of the card has a map of the table layout!} they can also show that card to someone if the person can’t hear or wants their last name, or spelling, etc.

My husband and I went to a gala for the ballet in the spring this year {one the best events I’ve been to ever!}. They used this method and it worked well. During cocktail hour we talked to another couple and when it was time to head in for dinner, we shared our escort cards. It helped cement their name {like a name tag would}, especially as it noise level rose in the marble atrium. It’s classy to have nice paper products {that’s why we have them at weddings} and useful for the guests to have their table number handy in a large room.

Hope that helps!

xoxo

Sara